|
St. Mary’s-in-the-Valley Episcopal Church
Vestry Meeting Minutes
18 December 2006
Meeting began at 7:00 pm
Vestry Attending:
Fr. Leland Jones, George Tynan
– Senior Warden, Tom Simonds – Junior Warden, Randy Dimacali, Tom Norton,
Michael Bonner, Carol Vrooman Also
Attending: Jill Casalegno –
Treasurer Guests: Ed Farrelly Absent: Betty Carpenter, Dawn Kezer and Janice Backholer –
Clerk
Devotion: Litany
of Mary of Nazareth
Reorder the Agenda
No reorder
A. Minutes of October
23, 2006 meeting:
Randy D. moved that the
minutes be approved. Tom N.
seconded. MOTION PASSED with all in favor.
Minutes
of November 27, 2006 meeting:
Tom S. moved that the minutes
be approved. Carol V. seconded. MOTION
PASSED with all in favor.
|
TOPIC
|
PROCESS
|
RESPONSIBILITY
|
TIME DUE
|
DISCUSSION
|
|
1. Write job descriptions, duration, and
evaluation for volunteers & Youth Minister
|
Personnel Ministry
|
Personnel Ministry – Susie Sheely
|
Fall 2006
|
Nothing new to update.
|
|
2. Education for Key Holders
|
Magnificat & Bulletin
& Workshop
|
Buildings & Grounds Ministry
|
Fall 2006
|
Michael B. almost has a
policy for weekend or non-staffed sign-in.
|
|
3. Philip Savage’s procedure for receiving
donated dollars
|
Finance Ministry, Diocese and Vestry make determination
|
Finance Ministry/
Ed Farrelly
|
Ongoing
|
Philip received from Kelly a
copy of our policy & procedures.
|
|
4. HVAC vents for church
|
Buildings & Grounds/ Tom
S.
|
Tom S. talk w/Greg. K.
|
Dec.
2006
|
Greg K. looked into getting
the vents but couldn’t get the right sizes and has since given up
looking. Needs to go back to Building
& Grounds to find a solution.
|
|
5. Cell Site
|
Report back from WFI
Re: Cingular
|
Richard Wade, Ed Farrelly, Fr. Leland (w/assist from
Diocese)
|
Ongoing
|
Nothing new. Sarah Grant said we should hear something
in the first quarter of the new year.
|
|
6. Youth Minister
|
Find suitable candidate(s),
interview, and hire
|
Task Force to continue to meet (Fr. Leland)
|
Jan. 2007
|
Dawn S. to start working
with the youth on Jan. 8. Taking the
youth to see Nativity then having a meeting at Nick S. house with dinner on Dec. 19.
We will be paying Dawn S. $57.50 per session from the Youth Ministry Fund.
|
|
7. Revitalize and fill out Education Ministry
|
Seek interested/ capable
volunteers for Education Chair. Dawn
K. will be Sunday School Superintendent
|
Dawn Kezer to call meeting w/Pete C. & Fr. Leland
|
Jan.
2007
|
Nothing new going on.
|
|
8. Forum evaluation and coordinator
|
Collate evaluations and
report to Vestry
|
Wardens and Vicar
|
Dec.
2006
|
Fr. Leland has all the
evaluations. Get started looking
through them on Dec. 18.
|
|
9. Nominating Task Force
|
Form Nominating TF
|
1 Vestry & 2 Congreg.
|
Dec.
2006
|
Bill Pierce and Georgie
Suitor agreed to be on the Task Force along with Tom S. (Vestry). They will be given the materials needed and
will be collecting the forms or contacting people if they haven’t received
any forms.
|
|
10. Letter from Bishop Mathes to congregation
re. Sabbatical
|
Explaining back-ground &
reasons
|
Canon Jenny Vervynck
|
Ongoing
|
This is something Canon
Vervynck mentioned when she was at the Oct. Vestry meeting. Fr. Leland emailed or will email action
item to her.
|
|
11. Reponse to email re.
Capital Funds from Prayers & Sq.
|
Meet w/them to respond
|
Fr. Leland
|
Oct. 2006
|
Fr. Leland has met with them
and everything is taken care of. Should
have been in after October and it wasn’t so now it can be checked off.
|
|
12. Policy & return of
Capital Gift
|
Return gift to donor
|
Finance Ministry
|
Nov.
2006
|
Has been done. We have a policy which has been adopted.
|
|
13. Pastoral awareness Members
Awareness Recognition System (MARS)
|
Determine how to stay aware
of people’s needs
|
Pastoral Ministry/Vicar
|
Dec.
2006
|
Fr. Leland and Michael B.
came up with some ideas which have been implemented the last three
Sundays. Noting who has NOT been present…not taking attendance. Meeting again in early Jan. with the
Pastoral counselor about additional kinds of things. Trying to start grief counseling for anyone
who has lost a loved one.
|
|
14. Use of empty field
|
Assess cost/use to make
accessible and usable
|
Tom N., Michael B. &
Buildings & Grounds
|
Jan.
2007
|
Has not been taken to
Buildings & Grounds but will be.
|
|
15. Date of ’07 Annual
Meeting
|
Confer w/Canon J. Vervynck
and SPT Force
|
Fr. Leland
|
Dec.
2006
|
SPT Force will have their
report ready by January 27, 2007. Will start at 5 pm with a potluck.
|
B. Treasurer’s Report for November
Pledges are in at
90.35%. No issues…some expenses are a
little over. Annual fee for the propane
tank rental was paid. Finance ministry
hasn’t committed to doing anything about the copier yet. They have determined that if and when the
copier breaks down we could get replacement equipment within a couple of
days. The agreement is up in May or
June, 2007. Jill gave all the Ministry
heads their reports showing all expenses and receipts in their ministry up
through November. General Fund Raiser
total of $5945 received from Chili Cook-Off and Auction, with expenses of
$632. As of Dec. 7 we had a 41 pledges
(5 new) totaling $63,250 for 2007. A
letter is going out this week to people who have not yet responded one way or
another, requesting that they notify us of their pledge intentions prior to January 1, 2007. Tom S. will contact those who haven't
responded and make one last request. Tom
N. moved to accept Treasurer’s Report for November. Tom S. seconded. Motion
Passed, with all in favor.
C. Ministry
Reports
Forum Evaluation – We agreed to take 7-8 minutes in two groups of four,
each with seven questionnaires to assess them.
One person in the group marked down things that seemed significant. It
was determined to continue the Fora as currently practiced. Some suggestions, notably to consider all
Sunday School classes for the 9 a.m.
hour concurrent with the Fora, were noted for future consideration.
D. Business
Discussions
1. Mission Share Pledge – A letter from the
Diocese was sent out at the end of November
and received by us the first week of December.
Our Mission Share giving for 2006 was listed as $21,743, representing 17% of our reported disposable net income
from 2004.
They thanked us for our
contribution for 2006 and for asked that we increase by 2% in 2007, yielding a
Mission Share Pledge of $24,301. Fr.
Leland turned in our Mission Share Pledge of $24,301 (which was less than what
we had originally thought it would be).
2. A question was asked about the state of
Diocesan finances and especially as it related to the previously proposed
building projects (all of which are in abeyance) and future possibilities. Fr. Leland, speaking as a board member of the
Diocesan Corporation, shared what he knew.
3. Fr. Leland stated that the Sabbatical has
been deferred until we get a sense of the direction we will need to take
following the report of the Strategic Planning Task Force in January 2007. He also shared a chart of his time off and
vacation days for 2006. It showed that
through Dec. 18 he had taken a total of 74 of a possible 100 days off and only
12 of 23 vacation days. He requested and
was granted by the Vestry an additional Sunday off (December 31) and indicated
that he would be away from December 27--January 6. The Vestry agreed that this time would be
counted against 2006 totals.
4. The Sexton, Brandy Johnson, had tendered her
resignation. Buildings and Grounds will update the Sexton job description and
advertise the position within the church.
E. New Business
Next meeting will be on January 15 at 7:00 p.m.
Tom N. moved to adjourn the meeting. Motion
Passed, with all in favor.
Everyone joined hands and
said The Lord’s Prayer. The meeting was
then adjourned.
F. Meeting
adjourned at 8:51 pm.
|
